- 1). Use block letter format and left justify your words so they line up all the way down the left side of the page. Write the name of the person for whom you are composing the letter first, then write your name and address.
- 2). Write how long you've known the recipient of the letter and in what capacity. Establish the duration of your relationship, which will add authority and credibility to the rest of your letter.
- 3). Express personal qualities of the recipient that you've observed over the course of your relationship. Provide specific examples of leadership, generosity and work ethic that personalizes the recipient and makes him come alive as a human being. Focus on positive qualities only and include events that you personally witnessed in order to authenticate those experiences.
- 4). Summarize the letter by restating your complete belief in the recipient's positive qualities and good character. Express your willingness to answer any questions or further expound on the recipient's outstanding characteristics. Provide contact information such as your work number, mobile phone number and email address.
- 5). Write a closing such as "Sincerely" or "Yours truly," sign and date the letter and include your current work title. If the letter must be notarized, the notary seal will be stamped at the bottom of the letter.
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